03 / Meetings and webinars
Focus on the conversation.
We manage the production.
Technical coordination for virtual meetings, webinars, panels and training sessions.
Built around the brief
Virtual Meetings and Webinars
Give your host and presenters a practical production workflow, from initial technical checks to managing who is seen and heard during the session.
Support the presenters
Briefings and rehearsals cover screen sharing, audio, lighting, camera setup and how contributors enter the programme.
Keep the session organised
Technical moderation coordinates speakers, slides, video playback and audience questions against the agreed agenda.
Fit your working environment
We assess your existing meeting platform, permissions and production needs before agreeing the delivery workflow.
Scope and delivery
Clear expectations.
From the start.
Host and technical responsibilities, participant access, recording permissions and final deliverables are agreed before the meeting.
What to include in your brief
Share your meeting format, preferred platform, duration, participant numbers and whether the session needs to be recorded.
Start your project enquiry ↗Plan the production
Define the details.
Know what to expect.
Use these options to shape your brief. Your proposal confirms the selected deliverables, responsibilities and costs before production begins.
Deliverables to agree
- An agenda with agreed host, presenter and technical moderation responsibilities.
- Presenter checks covering microphones, cameras, screen sharing and joining instructions.
- An agreed recording handover, with trimming, captions or presentation edits included only where scoped.
Production options
- Interactive meeting: participants contribute to the discussion.
- Webinar: presenters lead while audience questions are moderated.
- Panel or training session: planned speaker handovers, demonstrations and media playback.
What to prepare
- Confirm the platform owner, licence capacity and host permissions.
- Provide the agenda, presenter list, audience joining process and question moderation rules.
- Agree recording consent, accessibility needs and how materials will be shared afterwards.
Planning questions
Before you brief us.
Meeting or webinar: which format should we choose?
Choose a meeting when participants need to speak and collaborate. A webinar suits a presenter-led programme with controlled audience participation. We assess platform features against your brief.
Can you support our existing account?
We first check the platform, licence and permissions required for technical moderation. Your organisation retains responsibility for granting appropriate access.
Who moderates audience questions?
Agree whether your host, a subject expert or an additional moderator selects and answers questions. Technical moderation and editorial moderation are different responsibilities.
Include the meeting or webinar format, date, platform, duration, presenter and participant counts, moderation needs and recording requirements.
In the project brief field, name this service and share what you know. We use your enquiry to clarify the requirements and prepare an appropriate scope.
Find your production