02 / Fully virtual conferences
A shared experience.
Without a shared venue.
Bring speakers, sessions and delegates together in a fully virtual conference designed around your programme.
Built around the brief
Virtual Conferences
A successful virtual conference needs more than a meeting link. We help plan how speakers contribute, how sessions flow and how delegates participate.
Prepare the presenters
Remote onboarding, microphone and camera checks, presentation guidance and rehearsals help contributors arrive ready.
Coordinate the programme
Session timing, host cues, panels, prerecorded content and transitions are coordinated through a clear run of show.
Connect the audience
Registration, moderated Q&A, polls and session access can be considered in the platform scope, with features confirmed during planning.
Scope and delivery
Clear expectations.
From the start.
The proposal defines the platform, production support, rehearsal schedule, session recordings and agreed on-demand availability.
What to include in your brief
Tell us the dates, time zones, speaker and session count, audience size, registration needs and preferred engagement features.
Start your project enquiry ↗Plan the production
Define the details.
Know what to expect.
Use these options to shape your brief. Your proposal confirms the selected deliverables, responsibilities and costs before production begins.
Deliverables to agree
- A session schedule and run of show covering hosts, speaker handovers, playback and breaks.
- Remote presenter onboarding and an agreed technical rehearsal schedule.
- Session recordings and an on-demand handover plan, with access duration and edits confirmed in scope.
Production options
- A single programme for keynote presentations and panel discussions.
- A mix of live sessions and approved prerecorded talks.
- Registration, polls and moderated Q&A where supported by the chosen platform; parallel tracks require separate scoping.
What to prepare
- Provide session titles, timings, time zones, speaker contacts and host responsibilities.
- Confirm registration fields, attendee communications and accessibility requirements.
- Book presenter checks and set deadlines for slides, recorded talks and brand approvals.
Planning questions
Before you brief us.
Can speakers join from different time zones?
Yes. Confirm each speaker’s location, availability and local session time, then schedule checks and rehearsals accordingly.
Can we run parallel sessions?
Parallel tracks need their own production and moderation plan. Share the track count and overlap so platform capacity and staffing can be assessed.
Are registration and delegate support included?
These responsibilities must be agreed. Platform features, registration administration, attendee communications and help-desk coverage are scoped separately where needed.
Include dates and time zones, session and track counts, speaker count, delegate estimate, registration needs and on-demand requirements.
In the project brief field, name this service and share what you know. We use your enquiry to clarify the requirements and prepare an appropriate scope.
Find your production